How can I automatically run a query and save to Excel (not using BCP/SSIS)

I have a complex query which I wish to run at a set time every day and save the results to Excel but I cannot find an appropriate solution from a vast amount of Googling.

I'm using SQL Server 2012 Express remotely and do not have SSIS. I know I can use BCP but it saves as CSV and doesn't display the data correctly at all.

I have not attached the query as it is large but I will if needed. I tried running the query from Excel but it didn't like temp tables.

Sorry, if I've missed any info please let me know.

Any help would be greatly appreciated.

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asked May 15, 2013 at 10:51 AM in Default

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You say you don't have SSIS. Does this mean you also don't have SSRS?

May 16, 2013 at 07:27 AM ThomasRushton ♦♦

No I do not.

May 16, 2013 at 08:44 AM sqlrd10

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May 19, 2013 at 10:58 AM Grant Fritchey ♦♦

More to the point, how are you getting on? Have you managed to get this working? If so, which approach did you use?

May 19, 2013 at 11:06 AM ThomasRushton ♦♦

Sorry for the late reply, I ended up connecting via Excel and using a pivot table. Then re-created the output of the query using a few Excel functions. My SQL knowledge is just not that good.

May 22, 2013 at 01:41 PM sqlrd10
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4 answers: sort voted first

I suspect it won't work any better for you can BCP, but I'd suggest taking a look at SQLCMD.EXE. It has quite a few more functions than BCP and it's the new, better, tool for command line interface with SQL Server. Here's an article that shows how you can clean up the data a little using SQLCMD.

Another option is to use PowerShell. There's going to be a higher learning curve there, but I guarantee you can get the data out of SQL SErver (even Express) and into exactly the format you need. Here's an article that might help.

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answered May 15, 2013 at 02:02 PM

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Grant Fritchey ♦♦
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Can you create a stored procedure that returns your results and then write some VBA in Excel to process that output into your Excel sheet?

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answered May 15, 2013 at 11:32 AM

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I think what I've got is a bit too complicated to put inside a stored procedure, I'm not sure, I'm not an SQL expert and I didn't write the code, it was passed on to me. I'm also not too good with VBA, but trying to learn when I have a chance.

I have attached it if you want to look, doesn't matter if not. Example

example.txt (7.5 kB)
May 15, 2013 at 11:43 AM sqlrd10

I don't see any issue with putting that into a stored proc - just finish it off with a select statement that returns the complete final data set. Not sure I understand the logic of dropping and re-creating the function every time though. The VBA side might be a hurdle for you, but perfectly doable. There's an overview here: http://support.microsoft.com/kb/185125 Then just cycle through the recordset and write it into your spreadsheet Good Luck!

May 15, 2013 at 09:48 PM tomgough79

Thanks for your explanation, I should rephrase that I'm not skilled enough to turn this into a stored proc, not sure if I mentioned but I didn't write the code and I'm far from an expert. I will look at the link to see if I can gleam any help from it, thank you.

May 16, 2013 at 08:45 AM sqlrd10
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You can use Sql server Import Export Wizard.

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answered May 15, 2013 at 11:21 AM

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Yes I can do this manually with the wizard but I was looking for a way that would automatically do it for me, even if I had to manually run the query I want the results to export to Excel when I do this.

May 15, 2013 at 11:25 AM sqlrd10
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A little bit of googling turned up this Simple-Talk page: https://www.simple-talk.com/sql/t-sql-programming/sql-server-excel-workbench/

Hope this helps.

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answered May 16, 2013 at 07:29 AM

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ThomasRushton ♦♦
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asked: May 15, 2013 at 10:51 AM

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Last Updated: May 22, 2013 at 01:41 PM

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